How to keep pace with all that important? Top 5 Tips Anton Kaspirovich

What is time management, they know everything. But how many use it in practice? We decided to offer you not just a clever tips. This is a personal human achievements, which have time to learn all that he is important. Our expert – Kaspirovich Anton, director of consulting company “Business Builder”. Each year, the volume of information in the world doubles. This is a disaster for people who prefer to control everything in their lives (ie me). To keep up with the trends, you need to run hard and improve skills daily. The last few years the pace of my life monthly increases. It sets a clear framework: either you have time, or be left behind. Now I have a 14-hour working day, 25-30 meetings per week, 3-5 days trips a month. In this case, the rules are strictly enforced “ecology” of personal life: 7 hours of sleep, 2-3 books, training 1-2, 2-3 cultural activities per month. As well as the mandatory time for sport and communication with loved ones. This rhythm allows you to enjoy life to the maximum and give full. I can say with certainty that all is in the mind and is supported by good physical shape. That something has changed in my life, it is necessary that something has changed in the minds. A fundamentally important good physical shape to support these changes. We can distinguish 5 groups of factors that have the greatest affect on the efficiency of time management. 1. The circle of influence and focus on the main There are situations and tasks that you can influence, and there are those on which you are not able to influence. Therefore it is not worth wasting time and energy to solve the unsolvable. Better to give preference to the first type of problems. This principle is well supplemented by a provision that in the first place is to start the day / project with the most important tasks (more on this – in the book of Stephen Covey’s “Putting First Things To live, love, learn and leave a legacy.”). Everything else you can either postpone, or delegate. This is particularly important to understand the leaders of any level. The share of operating hours shall not exceed 30% of the time, everything else can and should be delegated, but not necessarily correct. Developing this skill, not without personal “cones”. Errors were both insufficient delegation, as well as in premature. The classic tool in the early stages may be Eisenhower matrix. Personal experience: at the end of the last “inventory” of about 60% of all the tasks have been delegated to other members of my team. 2. Parallel processes One of the simplest and most effective optimization tools is paralleling functions. All that can be done in parallel, should be done in parallel. That can be combined? For example, workshops and checking e-mail. Or listening to online learning and homework for him. Getting around the city and urgent calls / book reading / verification of documents (if in the subway, for example). For the head much solves personal assistant. When properly constructed course it can increase productivity by 2 times. Basic Tools – calendar (for example, google calendar), and any other way of fixing important “points”. Then fit the usual stickers, and custom applications. Personal experience: paralleling processes is a key tool for me. This is my hobby, if you please. Highly I recommend to develop this skill. 3. Work with the calendar Simple and useful approaches to time management are set forth in many books. Here is a list of the most basic principles. • The primary task in the calendar are made that can not be displaced. The meeting, the conversation with the head, dinner with parents and others. After them it is possible to fill the remainder of the flow of current tasks. • The tasks should be grouped into homogeneous blocks. Office to office, client to client, boring to boring. • A great tool to make your day a success – start with “frog”. Thank Gleb Archangel (the book “Time Drive”) for this great invention. Personal experience: planning options and doing a lot of time tracking. The most important thing – to begin to lead. 4. Status Flow Many are familiar with the concept of “flow” Mihaly Csikszentmihalyi. Otherwise, it is called a resource state. In fact, this is the ideal condition in which problems are solved as much as possible at this stage of pace. For each person it is important to be able to recognize such a state, enter and maintain it. The tool can perform certain “anchor”. This is what a person switches to another state. Music, a cup of coffee, a trip behind the wheel, sports training … Personal experience: for me, these anchors are somewhat iconic songs for me, silence, the sound of rain and simply inserted into the ears headphones (no sound). 5. The principle of an oxygen mask for productive work, and maintaining the balance is important, “the principle of an oxygen mask.” By analogy with the masks on the plane, he dictates the rule: “First ensure the effective functioning of the regime itself, and then think about something else.” This is especially true leaders. Especially Important: • a stable emotional state (the head is not entitled to a bad mood); • an adequate level of energy to lead the team forward; • a high level of concentration for a long time to adequately make important decisions. The choice of instruments on this unit is particularly wide: from an agreement with yourself to fitness tracker with regular reminders. Personal experience: I was helped by internal ultimatum “either you have time, or be left behind.” All in your head! The above factors are to the head. It really solved it. And to maintain the solutions need discipline and willpower. Not everyone can boast of, but each can provide self-care. Namely, sleep, nutrition, rest, fresh air, a regular change of activity. These truths are all known for a long time, but they are few who apply. However, they help to balance and allocate your time properly. In the work on time management, as in any task, the most important thing – to start. For inspiration I recommend a book by Robert Posey “At the peak of opportunities.” To me it has made the greatest impression. The book is systematized and sort through all the things that I had previously tried with varying degrees of success apply. Tools are very easy to implement and use. It is only necessary to address them. And there is certainly the case in my head. See also in the category “Workshop”: “5 tips for the novice manager ‘

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